Delivery commitment
Mango does five things for McConnell. One is already replaced. This sets out how the other four follow inside six months, tested and signed off, and exactly what McConnell need to do for that date to hold. It is a joint commitment, and it is written to be held to.
Where the work happens today, in McConnell's own words: audits, improvements and incidents "will still be carried out through the Mango website/app".
McConnell Viewpoint Handbook, page 3. A record of the current state, not a position on what should replace it.01
Every line is evidenced from McConnell's own documents rather than assumed, and every promise carries the decision it waits on. The register is far wider than health and safety: of the 829 documents about 573 are SHEQ's own, and the rest belong to commercial, HR and customer care. They come across in the same work.
Largest categories first: Health and Safety Documentation 170, Quality Forms 140, Standard Forms of Contract 103, Toolbox Talks 67, Building Safety Act 46. The remaining 31 categories hold 152 more, for 829 in total.
02
Moved to a system McConnell own Where the contents stood when we started
Five vessels, all of them empty at the end of the six months. One is already there. The other four depend on decisions only McConnell can make, and those are set out below rather than left to be discovered.
03
Three stages, all five functions, and user acceptance testing completed inside the six months rather than after it.
Months 1 and 2
Every controlled document into a library McConnell own, with the register, version control and supersession behind it. The Quality Forms and the health and safety templates become forms that complete on a phone, output a PDF and file themselves.
Months 3 and 4
The audit and inspection records, including the core report templates the brief names, on top of the forms engine built in the first two months. With them the action engine: raised from any record, owned, evidenced, verified and closed.
Months 5 and 6
Incident and near miss reporting with the historic records migrated and the original Mango classification kept alongside the new one. Then user acceptance testing, with McConnell's own site teams inside it rather than waiting at the end of it.
Each stage is specified requirement by requirement in McConnell's own briefs: the documents and forms stage in Module 7, audits in Module 3, actions in Module 5 and incidents in Module 4. 19 named requirements cover the first stage alone. The full list sits in the contract ledger rather than here, because this page is the commitment and that is the detail behind it.
User acceptance testing sits inside the six months, not after them. Rollout follows.
04
The documents are already McConnell's, held in McConnell's own SharePoint, because that is where they are authored. Mango carries published copies and the intranet already indexes those by link. So there is nothing to extract and no export to wait for.
What the date depends on is decisions, and they are already written down in McConnell's own briefs. None is difficult. Each one sits in front of a piece of work that cannot start until it is settled, so they can run alongside the build but they cannot run late.
| What we need | Who | By |
|---|---|---|
| The controlled document register reviewed: which of the 41 categories are kept, merged, renamed or retired. Module 7 asks this of itself. | Document control and the working group | Months 1 to 2 |
| The standard project folder and subfolder structure confirmed. | Document control | Month 1 |
| The 38 open items Module 7 lists for working group review, closed in batches. | The working group | Months 1 to 3 |
| Which forms convert first, and their content signed off. | SHEQ | Month 2 |
| The 21 open items Module 3 lists, including review routes and intervention types. | SHEQ and the working group | Months 2 to 4 |
| The Taxonomy Stress Test workbook the incident brief refers to, which we have not been sent. | SHEQ | Month 2 |
| The incident taxonomy crosswalk confirmed against the historic records. | SHEQ | Month 3 |
| Named user acceptance testing participants, and booked windows, per job. | SHEQ and the site teams | Month 4 |
Said plainly, because it is better said now than discovered in month five: if these run late, the date moves with them. That is the only thing that would move it.
05
Two markers inside the six months and one after it. Rollout begins once user acceptance testing is signed off.
Month 3
Documents and formsThe controlled library live with the register behind it, and the forms engine turning the Quality Forms and the health and safety templates into forms that complete on a phone.Month 6
Mango replaced, and testedAll five functions across, the historic records migrated, and user acceptance testing completed with McConnell's own site teams inside it rather than waiting at the end.Month 7
Rolled outAbout six weeks from the end of user acceptance testing. Job by job, not all at once. Nothing is switched off in Mango until what replaces it has been used in anger.06
Job by job, not all at once. As each part is ready it goes to the teams who need that part, with McConnell's own site teams inside the testing rather than waiting at the end of it. Nothing is switched off in Mango until what replaces it has been used in anger and the people using it say it is better.
The library is built on SharePoint, which McConnell already own and already administer. The categories are reviewed and rationalised on the way across rather than copied, which is what the controlled documents brief itself asks for.
When we first looked at this we were working from a single health and safety system brief, and three months looked right. Since then McConnell have written nine briefs across the whole estate and they are considerably more detailed than the original. Modules 6 and 7 alone grew from 78 requirements to 87 as recently as the first of September.
That is not a problem, it is the opposite. The specification is now good enough to build from and good enough to commit to a date against. But it is a bigger and better defined job than the first brief described, and six months is the honest number for it.